Expense management software allows companies to enter and approve expenses for employees from a single location. It provides a real time-time view into how money is being spent, and can be used to bill clients and reimburse workers.
Two products that provide this functionality are Replicon's Web Expense and Nexonia's Expense Reports. They are both cloud-based, so you don't have to download anything onto your computer. Both programs are also well suited for small and mid-sized businesses.
How do the two products compare side-by-side?
Features
Nexonia's Expense Reports comes with a lot of great features. It automatically provides digital receipt imaging, email notifications and reminds, multi-level approvals, and supports multiple currencies and exchange rates. The software can also auto-import from credit and bank cards and define custom tax codes as needed. Features is definitely one of Expense Report's strong points.
Replicon's Web Expense has a lot of the same features, but some of them are tied to Replicon's Timesheet, another program by the company. WebExpense is also missing a few advanced features, including ACH direct deposit and the ability to split expenses across accounts.
Support
Expense Reports offers phone and email support on Monday through Friday between 8AM and 8PM (EDT). They also have a live chat team that can answer general questions about the software. WebExpense, on the other hand, offers phone and email support on a 24/7 basis. The quality of the technical support is also well regarded by most of its customers. They do not have a live chat service, however.
Mobile
The mobile capabilities of the two products differ slightly. Expense Reports has a mobile application for the iPhone, iPad, Blackberry, and Android. Replicon's Web Expense just has a mobile application for the iPhone and iPad.
Integrations
Nexonia's Expense Reports can integrate with Quickbooks Desktop, NetSuite, Simply Accounting, Microsoft Dynamics, SAP, Oracle Financials, and more. Replicon's Web Expense does not have quite as many integrations available, but can still integrate with Microsoft Project and Quickbooks.
Price
Nexonia's Expense Reports costs $15/user/month. It also charges $20/month for purchase orders and $50/month for customer support. Nexonia also provides a discount to companies based on their overall number of users: 11-20 users grants a 10% discount, 21-50 users results in a 15% discount, and so forth.
Replicon's Web Expense is quite a bit cheaper: $4/user/month. That said, you're probably going to want to purchase some of the other products in the Replicon suite to get access to different functions. Timeoff is an extra $6/user/month, Timeattend is an extra $9/user/month, Timecost is an extra $16/user/month, and Timebill is an extra $20/user/month.
Bottom Line
Both products should be able to serve your expense management needs. Nexonia's Expense Reports has lots of great features, and Replicon's Web Expense provides a more affordable option if you go with the basic service.
Comparz has user reviews and ranking of the expense management category. Click here to view Comparz' expense management rankings.
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